Team scheduling software for agencies and studios
One booking system for the whole team — the right people, on the right call, without a scheduling coordinator.
Free forever plan · No card required · Arabic and English, RTL by default
Studio A shoot — Thu 14:00
Anywhere more than one person meets the client
Not for you if you need
- Resource planning
- Multi-day blocks
- Outbound prospecting
- SMS
Five things a coordinator does by hand
Booking one kickoff costs twenty messages — four people, four calendars, three timezones.
A collective service: everyone assigned must be free, and all of them get booked.
The same account manager takes every inbound call, because they answer fastest.
Round-robin spreads the rota evenly, on its own.
Two shoots, one cyclorama, the same Thursday — and nobody notices until Wednesday night.
The studio is a location; a taken space offers no slots.
Everyone shares their own scheduler and the client ends up looking at five brands.
One URL per team, per member, per service.
Leads sit in a form inbox until someone reads them on Monday; the good ones booked a competitor on Friday.
Every inbound conversation is scored as it happens.
The limits
What Calendaty doesn't do
-
No project or resource planning.
No capacity, no utilization, no timesheets — it books people, spaces and calendars.
-
No multi-day blocks.
A three-day shoot goes in as a slot on each of the three days.
-
No packages or retainers.
A paid service is charged in full, one booking at a time.
-
No outbound prospecting.
The agent answers, qualifies, scores and books — inbound only.
-
No SMS.
Client reminders are email; team alerts go to Telegram, Slack or a webhook. The agent itself works in web chat.
One Monday, nine to six
-
Four bookings landed overnight in the agency Slack channel — two discovery calls, round-robined, so nobody starts Monday with five and nobody with none.
-
The Leads tab flags one hot conversation: a prospect who named a $40k budget and a Q3 deadline to the agent at 22:00.
-
A client books the collective Project kickoff — the strategist, the designer and the PM all had to be free, and all three are on the invite.
-
A paid shoot goes into Studio A, offered only because the space was free, and the payment clears at booking.
-
The client tries to move that shoot twelve hours out; the change-lock refuses, and the producer moves it by hand instead.
-
The admin assistant answers in Slack: 11 discovery calls, 4 kickoffs, 3 paid studio days.
What you actually switch on
Named as they are in your dashboard.
| Feature | For an agency | Plan |
|---|---|---|
| Locations | Studio A, the edit suite, the meeting room. A service only offers slots where its space exists. | Free |
| Online meetings | Zoom or Google Meet, with a link generated on every remote call, on every plan. | Free |
| Change-lock | A booked shoot can't be moved by the client 12 h out. The producer still can. | Free |
| Availability schedules | Different hours for sales calls, production days and review windows. | Free (2) Pro |
| Teams | Growth and production, each with its own booking page, schedule and routing rules. | Pro |
| Collective meetings | The strategist and the designer and the PM. Everyone must be free; everyone gets booked. | Pro |
| Selective routing | “Book with Ahmed.” Existing clients pick their own account manager. | Pro |
| Team, member & service pages | /team/growth, /ahmed, /discovery-call — a URL for every context you sell in. | Pro |
| Collect payments | Stripe, PayPal or pay-locally. A studio day at $1,200, charged at booking, refunds included. | Pro |
| Round-robin routing | New discovery calls spread fairly across the whole sales rota, automatically. | Growth |
| Custom domain | book.youragency.com. Fully white-label, client-facing pages included. | Business |
Live in twenty minutes
nine steps- Organization 2m
- Invite the team 2m
- Create teams 2m
- Locations 2m
- Services 4m
- Connect calendars 2m
- Routing per service 2m
- Connect Slack 1m
- Train the agent 3m
Works with
- Google Calendar
- Outlook
- Zoom
- Google Meet
- Stripe
- PayPal
- Telegram
- Slack
- n8n
Find your agency's shape
-
Two-person studio, testing the flow
Free -
3–10 people, client-facing booking
Pro$12.49 -
10–50 people with a sales rota
Growth$24.99 -
Multi-department agency, strict access control
Business$49.99
Prices are per seat, per month. Full comparison
Questions
Can a client book the whole team at once?
Yes — Collective meetings, on Pro. Every assigned member has to be free, and all of them are booked.
Can we distribute inbound calls fairly?
Round-robin routing, on Growth, spreads bookings across every available member automatically.
Can we book rooms and studios, not just people?
Model each space as a location and tie the service to it. A service only offers slots where its space is free.
Does everyone have to share a personal link?
No. Teams and services get their own URLs — /team/growth, /discovery-call — so the client sees one brand, not five schedulers.
Can we book a three-day shoot as one block?
Not as one booking. Long productions go in as a slot on each day, or the location is blocked out day by day.
Set the routing once. Stop coordinating by hand.
Connect your calendar, share your link, and let Calendaty turn questions into booked, paid appointments — starting today.
Free forever · No card · Unlimited appointments
