Booking software for personal trainers and fitness studios
Clients book the coach they want, pay at booking, and can't drop the 07:00 at 06:45.
Free forever plan · No card required · Arabic and English, RTL by default
PT 60 min with Yara — Thu 07:00
Anywhere one client books one coach for one hour
Not for you if you need
- Class capacity
- Session packs
- Standing weekly slots
- SMS
Five things that cost you an hour
The schedule lives in your phone, and every change reaches people at a different time.
One booking page, per studio, coach and session type.
A client cancels at 06:45 for a 07:00 and nobody can take the slot that fast.
A change-lock window, set per session type.
07:00 and 18:00 are full every day, and 13:00 is empty every day.
Availability blocks that sell the early and evening hours only.
You train first and invoice later, and some people take three weeks.
The card clears at booking, before the slot is held.
Two coaches, one squat rack, one slot — and nobody notices until both clients arrive.
A session is only offered where its space is free.
The limits
What Calendaty doesn't do
-
No group-class capacity.
One appointment in one slot — if group classes are your business, this is the wrong tool.
-
No memberships, packs or credits.
Sessions are booked and paid one at a time.
-
No standing weekly sessions.
The 07:00 Monday regular rebooks, or you create the sessions from the dashboard.
-
No SMS.
Client reminders are email; alerts to you go to Telegram, Slack or a webhook.
One weekday, first session to last
-
Telegram already shows a booking that landed at 23:10 — the agent took it, and it's paid.
-
The day by coach: seven sessions, and the same 13:00 gap as every day this month.
-
The 07:00 client tries to cancel; inside the twelve-hour lock, the booking page refuses.
-
An ACL-rehab question arrives on the site, and the agent books an assessment, not a PT session.
-
The dead hour goes on Transactions: five cards cleared, two marked cash, none outstanding.
-
The follow-up email goes out on its own, with the next-booking link.
What you actually switch on
Named as they are in your dashboard.
| Feature | For a trainer | Plan |
|---|---|---|
| Services | PT 60 min at $60, assessment 30 min free, rehab 45 min at $75 — one service per session type. | Free |
| Locations | Studio floor, mat room, park or the client's home — a session is only offered where the space exists. | Free |
| Online meetings | Remote coaching gets a Zoom or Google Meet link automatically, on every plan. | Free |
| Availability schedules | An early block 06:00–10:00 and an evening block 17:00–21:00, with an override to close a competition weekend. | Free (2) Pro |
| Change-lock | A 07:00 session locks twelve hours out, so it can't evaporate at 06:45. | Free |
| Custom fields | Goals, injuries, medical flags and experience level — before the first session, not during it. | Free (2) Pro |
| Selective routing | Returning clients book the coach they trained with last time. | Pro |
| Collect payments | Stripe, PayPal, or pay-at-the-gym marked as cash and still tracked. | Pro |
| Email reminders & follow-ups | A reminder the evening before, and a follow-up after with the next-booking link. | Pro |
| AI booking agent | Answers “do you take clients after ACL surgery” at 6 a.m., and books the assessment. | Pro |
| Customer memory | The agent remembers returning clients, their sessions and their goals. | Growth |
| Custom domain | book.yourstudio.com. Full white-label. | Business |
Live in twenty-one minutes
nine steps- Organization 2m
- Locations 2m
- Services 4m
- Coaches 2m
- Availability 2m
- Change-lock 2m
- Payments 2m
- Intake fields 2m
- Train the agent 3m
Works with
- Google Calendar
- Outlook
- Zoom
- Google Meet
- Stripe
- PayPal
- Telegram
- Slack
- n8n
Find your training shape
-
Solo trainer, cash in the gym
Free -
Solo trainer taking card up front
Pro$12.49 -
A studio with several coaches
Growth$24.99 -
Multi-site studio with managers
Business$49.99
Prices are per seat, per month. Full comparison
Questions
How do I stop last-minute cancellations killing my peak hours?
Set the change-lock window per session type. Inside it, clients can't move or cancel from the booking page — you still can, from the dashboard.
Can I run group classes with a 12-person cap?
No — there's no attendee capacity or waitlist. A class can be blocked out as a single booked slot, but Calendaty won't count or cap who's in it. If group classes are your business, this is the wrong tool.
Can I sell a 10-session pack?
Not as a package or a credit balance. Sessions are booked and paid individually.
Can returning clients always get the same coach?
Yes — Selective routing on Pro. For new clients, round-robin on Growth spreads them across the team.
Do you send SMS reminders?
No. Reminders and follow-ups are email; booking alerts to you go to Telegram, Slack or a webhook.
Set the change-lock. Share the link.
Connect your calendar, share your link, and let Calendaty turn questions into booked, paid appointments — starting today.
Free forever · No card · Unlimited appointments
